Committee

Hogs is managed by an Executive Committee performing various duties and responsibilities. The Executive Committee is elected each year at the Annual General Meeting

General Duties:

The general duties of the Executive Committee are as follows:

    • Monitors etiquette and dress code
    • Monitors discipline on arrival to games
    • Monitors discipline on tee-off times
    • Monitors speed of play

The duties and responsibilities of the Executive Committee are as follows:

CHAIRPERSON

Theresa Nuthall
Chairperson:
    • Overall management of Golf Society
    • Scheduling of all committee meeting dates
    • Chairing of all meetings
    • Ensures the integrity of the Committee
    • Host to sponsors on golf days
    • Conducts prize giving
Club Captain:
    • Selection of all teams (see ‘annual competitions’)
    • Conducts disciplinary hearings together with the Vice Chairman
    • Manages the constitution and the society’s rules 
    • Monitors etiquette and dress code
    • Monitors discipline on arrival to games
    • Monitors discipline on tee-off times
    • Monitors speed of play

SPONSORSHIP & EVENTS

Andrew Anderson
Sponsorship:
    • Maintains the Email address book of sponsors
    • Maintains the contact numbers for each of the sponsors including cell numbers
    • Corresponds with sponsors to secure and confirm sponsorship for the next year
    • Contacts the sponsor before each game to arrange details for the day
    • Invites sponsors to allocate 8 players for the game they sponsor, put up branding and indicate which area of business / person they would like to interact with
    • Invites relevant and senior Eskom non-HOGS Members to games where it would benefit the sponsor
    • Encourages sponsor to nominate 2 representatives to be HOGS Sponsor Members for the year
    • Follow up on sponsors that have not paid their sponsorship
    • Secures new sponsors
    • Sends thank you letters to sponsors and golf clubs
    • Provides backup support to the Marketing Portfolio
Events:
    • Schedules the golf diary for the year
    • Corresponds with the golf club to confirm single tee or both tees, tee off times and negotiates green fees and confirms in writing
    • Finds alternative courses when required
    • Arrange all details with the relevant golf clubs
    • Confirm catering arrangements for the event
    • Finalise payment with the golf club

COMMUNICATION & COMPETITION SECRETARY

Zahn Rossouw
 Communication: 
    • Maintains a register of all meetings
    • Takes minutes of all meetings, circulates draft minutes for corrections, finalises minutes
    • Arranges venues and refreshments for meetings
    • Arranges the Annual General Meeting
    • Prepares general correspondence
    • Maintains documentation for the club
    • Maintains website
Competition Secretary:
    • Circulates the golf entry list electronically
    • Compiles a list of all names and completes the draw and sends out Tee-off times to all entrants, manages changes
    • Manages the registration desk
    • Prepares the necessary score sheet
    • Prepares all markers (nearest the pin, longest drive etc.)
    • Check scorecards for jackpot and two club
    • Arrange all necessary trophies and engraving for games.

TREASURER & SCORER

Coert Groenewald
Treasurer: 
    • Protects the financial integrity of the Committee
    • Handles all money matters
    • Maintains a proper accounting system
    • Presents a financial statement at each meeting
    • Performs audits of the accounting system
    • Consolidate invoices and send to sponsor
    • Collect all membership fees and deposit into the bank
    • Buy prizes for the day

MEMBERSHIP

Ella Ngwu
Membership:
    • Maintains an updated membership register
    • Maintains the Email address book of members 
    • Receives and confirms all applications for membership
    • Advise applicants after each meeting in writing of the outcome of membership applications
    • Develops membership and players statistics for Committee review at each meeting